What a supplier visit day really costs
Cost components for a visit day (vehicle, interpreter, time, distance pitfalls) so quotes can be compared honestly.
When buyers ask what a supplier visit costs, they usually expect a single number. The honest answer has parts — and the parts differ by city, distance and what you actually need.
Cost components of a typical visit day
| Component | What drives the price |
|---|---|
| Business vehicle + driver | Vehicle class, day length, distance. Cross-district days (e.g. Guangzhou to Lecong and back) cost more than city-internal days. |
| Business interpreter | Language pair, technical depth, overtime beyond the agreed hours. |
| Scheduling work (before the trip) | List size: confirming 5 factories that will actually host you takes more work than booking a taxi. |
| Records & follow-up | Same-day written notes and structured comparison reports take real hours; cheap quotes usually mean they are skipped. |
| Pass-through costs | Meals, parking, tolls, entrance tickets where actual costs apply — usually billed at cost, not marked up invisibly. |
Why quotes look so different
Two quotes for "a visit day" can differ by multiples because one includes scheduling, interpreting and records, and the other is a driver with a phone. Neither is wrong — but compare them component by component.
Where costs hide
- Waiting time between visits — agree whether it is in the day fee or billed separately.
- Overtime — meetings run long; the rate should be stated before you book.
- Long routes — a route with a 90-minute drive between stops may need an extra vehicle day or a different base city.
We price this way: trip packages show a fixed coordination fee and pass-through lists separately, so you always know what is service and what is cost — see pricing for the basis we quote on.